651.5 NORAcc. No. 001
Records Management System for Northfield College
Built with Paperless-ngx
A function-based file plan and retention schedule for a fictional college, implemented on Paperless-ngx with accountable, logged disposal.
- File plan organised by function, not department: five functions, sixteen record series, one retention rule each.
- Permanent retention kept separate from transfer to archive, so records of lasting value never reach a disposal list.
- Every record carries its own retention end date, disposal action, confidentiality level and owner, and is classified on arrival.
- Disposal produces a review report first; destruction needs a named approver and date, and legal holds are re-checked at the point of action.
- File Plan
- Retention Schedule
- Information Governance
- Metadata